Buyer's guide · Philippines
Pawnshop systems in the Philippines, a buyer's guide.
What a pawnshop system has to get right under BSP rules, the questions to ask before you buy one, and what decides the price.
In one paragraph
The short answer.
A pawnshop system records each pawn from appraisal to release: it prints the pawn ticket, computes interest and charges, handles renewals and redemptions, tracks every item in the vault, and lists expired tickets for auction. It is used by single-counter pawnshops and chains of branches. In the Philippines it must follow the Pawnshop Regulation Act (PD 114) and the BSP's rules for pawnshops, give notice before an auction, and support the customer identification and reports pawnshops owe under the Anti-Money Laundering Act.
By Solomon Lee, Founder and Chief Software Architect, Tekhx. Updated November 8, 2026.
Part 1
What it must do day to day
The counter handles cash and gold in the same minute. Every pawn ticket, every peso in the drawer and every item in the vault has to agree at the end of the day, in every branch.
- Pawner records with valid IDs, and a check against the watchlist.
- Appraisal by item type, karat, weight and condition, using the day's gold rate.
- Pawn tickets with the loan, interest, charges, maturity and expiry dates.
- Renewals, partial payments, redemptions and lost ticket claims.
- Vault inventory, item transfers between branches and vault counts.
- Teller sessions, cash counts and the daily cash position.
Part 2
PD 114 and the BSP
Pawnshops are registered with and supervised by the Bangko Sentral ng Pilipinas under the Pawnshop Regulation Act (PD 114) and the BSP's rules for pawnshops in its regulations for non-bank financial institutions. The BSP sets what a pawn ticket must show, how interest and charges may be collected, and the reports a pawnshop files.
After a loan matures, the pawner still has a grace period to redeem or renew before the item may be sold. An auction is held only after notice to the pawner and a notice published as the rules require, and any surplus from the sale belongs to the pawner as the rules provide. A system should hold each ticket's maturity and expiry dates and refuse to send an item to auction before its time.
Part 3
Anti-money laundering
Pawnshops are covered persons under the Anti-Money Laundering Act (RA 9160, as amended). They must identify their customers, keep records, and report covered and suspicious transactions to the Anti-Money Laundering Council. A system should keep the ID on every ticket, flag transactions that need a report, and keep the records for the period the law requires.
Part 4
What separates a system from a spreadsheet
A spreadsheet or a ticket book cannot tell the teller that an item is already in another branch's vault, that a ticket has expired, or that the drawer is short. A system ties the ticket, the item, the cash and the pawner together, refuses a renewal on a ticket already redeemed, and gives the owner every branch's position at closing.
Part 5
Inside an ERP or on its own
A single pawnshop may only need tickets, the vault and cash. A chain with branches, auctions, sales of forfeited items and its own books does better when every loan, payment and sale posts straight to the accounting ledger.
Part 6
Pawner data and privacy
IDs, photos, addresses and transaction histories are personal information under RA 10173, and government ID numbers are sensitive. Keep them for the reasons the law gives, limit who sees them by branch and role, and keep an audit trail.
Before you buy
Questions to ask any vendor.
- Does the pawn ticket show everything the BSP's rules require?
- How does it appraise gold and gadgets, and who updates the gold rate each day?
- How does it compute interest on renewals and partial payments?
- Does it refuse to send an item to auction before its expiry and grace period?
- Does it flag covered and suspicious transactions and keep the ID for AMLA?
- Can a branch see only its own tickets, vault and cash?
- Which reports does it produce for the BSP and the AMLC?
Cost
What decides the price.
Every business is priced on what it needs. These are the things that move it.
Number of branches and tellers
More counters mean more cash drawers, vaults and reports.
Item types and appraisal rules
Gold, jewellery, watches and gadgets each bring their own appraisal and terms.
Your existing tickets
Bringing in open tickets and items in the vault takes time to check.
Compliance
AMLA screening, reports and BSP filings are their own part of the job.
Auctions, sales and books
Auction lots, forfeited item sales and posting to the ledger make a larger job.
Free tool
Pawn loan interest calculator
The pawn loan on an appraised item, the cash you get, and what it costs to redeem by a date.
Tekhx pawnshop system
PesoPoint, ready to use.
Pawn tickets, renewals, redemptions and auctions, with the vault and the books in the same system.
Questions
Asked and answered.
What is the best pawnshop system in the Philippines?
The best one for a given pawnshop prints a BSP-compliant ticket, computes interest exactly, keeps the vault and cash in balance across branches, and supports the AMLA records and reports. Compare vendors on those points.
How much does a pawnshop system cost?
It depends on the number of branches and tellers, the item types, the tickets to bring in, compliance needs, the modules needed and how it is hosted. A vendor should price it after a meeting on your own counter.
Who regulates pawnshops in the Philippines?
The Bangko Sentral ng Pilipinas registers and supervises pawnshops under the Pawnshop Regulation Act (PD 114) and its own rules for pawnshops.
Are pawnshops covered by the Anti-Money Laundering Act?
Yes. As BSP-supervised entities, pawnshops are covered persons and must identify customers, keep records and report covered and suspicious transactions to the AMLC.